Job Description

Job Description and Duties

The Analyst I - Health Information Management Department will be directed by the  Health Information Management Director (Supervisor I)  in the Health Information Management Department (HIMD)  at the Department of State Hospitals – Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:
• Subpoena Processing: Review, track, analyze and determine the appropriate legal response to subpoenas, court orders, and requests with authorizations that call for the release of protected health information (PHI).
• Act as the liaison between HIMD, courts, and attorneys.
• Retrieve and re-file patient records from all file room areas.
• Prepare records by reviewing and selecting designated documents that need to be copied and redacted. Quality control records prior to releasing for inspection and copying. Photocopy or scan records as necessary.
• Correspondence: Review, track, analyze and determine the appropriate response to requests for patient information including requests from Department of Justice, Board of Parole, Department of Social Security, Department of State Hospitals-Sacramento, former patients, family members and any other entity who needs to obtain copies of the medical record.
• Scheduling Chart Review, release records, and schedule Patient Interview Appointments. Serve as a liaison between outside agents, i.e., psychologists, psychiatrists, attorneys, Secret Service, Conditional Release representatives, etc. to schedule appointments for chart review and patient interviews. Assure all appointments for record review and requests for records are authorized by court order, patient authorization or within legal procedures. Communicate with Hospital Police Officers in setting up patient interview appointments.
• Communicate/coordinate delivery of medical records for evaluator review and assure their timely return. Photocopy records requested by the evaluators and attorneys.
•  Serves as a member on the Area Specific Safety Committee.

Eligibility: To be considered for this career opportunity, applicants must have eligibility by way of one of the following: reachable on a certification list, have transfer eligibility, or have reinstatement eligibility.

It is your responsibility to ensure that you meet the minimum qualifications specified in the examination bulletin/classification specifications.

If you do not have eligibility, you must take the exam. The examination is a separate process from applying for this vacancy.

Click on the link to take the 

Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey . eyords: Account Manager, Support Staff; Public Administration; Business Administration; Budgeting; Personnel; Management Analysis.

You will find additional information about the job in the .

Working Conditions

This position requires you to work intermittently within the Secured Treatment Area (STA).

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), must submit a copy of their unofficial college transcripts with their application (STD. 678).
Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.

• Foreign transcripts must include verification for US equivalency from an independent company.
  
• Please ensure that the birthdate and social security number are redacted from the transcripts.
• If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

A Letter of Interest (LOI) is required and must be submitted with your application to be considered for this position. Applications submitted without an attached LOI will not be considered. The LOI must be typed, no longer than one page in length, single-spaced, and in 12-point font.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package including:

• Medical Benefits, including health, dental, and vision insurance
• Paid Holidays and leave
• Defined benefit retirement program
• Savings Plus Program (401(k), 457)
• Commute Program
• Employee Wellness Program
• Employee Assistance Program

Additional benefit information can be found on the CalHR website and the CalPERS website.

Additional Information

• Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.
• Applications postmarked on the final filing date will be accepted.
• Scanned, copied, or faxed applications will not be accepted.
• Applications will be screened and only the most competitive will be offered an interview.
• Any limited-term appointments may transition in to a permanent appointment.
• Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
• This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -

  Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), MUST submit a copy of their unofficial college transcripts with their application (STD. 678).

  • Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.
  • Foreign transcripts must include verification for US equivalency from an independent company.
  • Please ensure that the birthdate and social security number are redacted from the transcripts.
  • If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
• Other -

  A Letter of Interest (LOI) is required and MUST be submitted with your application to be considered for this position. Applications submitted without an attached LOI will not be considered. The LOI must be typed, no longer than one page in length, single-spaced, and in 12-point font.

Job Tags

Permanent employment, Full time

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